Location: Belfast

At W H Stephens Ltd, we are looking for a full time Administrative Assistant to join our team in
Belfast. The Administrative Assistant will be responsible for providing comprehensive administrative
support to ensure efficient operation of the office. This role involves performing a variety of tasks
related to organisation and communication, with a strong emphasis on document management
duties. This is an exciting opportunity to be part of an expanding business. This is a significant Front
of House role which includes:

General Role and Responsibilities

Document Management

• Develop and maintain project documents using electronic document management
  systems.
• Ensure all documents are properly classified, indexed, stored, and responded to
  within specified period.
• Manage the filing, storage, and retrieval of both physical and electronic documents.
• Ensure the security, confidentiality, and integrity of documents.
• Coordinate with different team members to ensure documents are responded to in
  line with allocated time deadlines.
• Assist in the preparation and organisation of documents for meetings,
  presentations, and monthly client reports.
• Handle requests for information and data retrieval in a timely and accurate manner.

Communication and Coordination

• Act as the point of contact for internal and external clients.
• Relationship management with 3rd party vendors.
• Greeting all guests visiting the office in a professional manner.
• Managing all incoming calls and ensuring that they are directed to the appropriate
  member of staff.
• Coordinate with other team members to ensure seamless office operations.
• Manage incoming and outgoing mail and packages.
  Administrative Assistant
• Ensuring the office is professionally presented and well maintained at all times.
• Providing administrative support, general typing and assisting management and
  Directors.
• Assisting with planning, organising and coordination of office meetings and events.
• Inventory management.
• Assist the management team with Health and Safety requirements
• Light catering duties when required.
• Any other ad hoc duties commensurate to the role.

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What we are looking for

• A minimum of two years of working within professional services or hospitality in a client or
  customer facing role.
• 5 GCSEs (Grades A-C) including Maths and English Language
• OCR/RSA Stage II Word Processing or equivalent
• Confidence in using Microsoft Outlook, Excel, Word, MS Teams, etc. and a keenness to further
  develop skills in these programs.
• Always display a positive and enthused attitude and to be a brand ambassador for the
  business.
• Highly organised with the ability to multitask and prioritise tasks appropriately.
• Enthusiastic, friendly, well-presented with a professional demeanour.
• Excellent interpersonal and communication skills.
• Excellent attention to detail and accuracy.
• Flexible and adaptable to changing situations, showing leadership skills.

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Desirable but not essential

• Experience of Construction Industry
• Knowledge of ISO 45001,14001 and 9001
• Full UK Driving License.

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Based in Belfast, we want you to join us for the next phase of your career.

Why W H Stephens Ltd?

In addition to your salary, pension, and performance-related award, we’ll provide you with a Private
Health Insurance, including dental and optometry, and Life Assurance Cover.

Salary £26,000

Working Hours Mondays to Thursdays 9am to 5:30pm, Fridays 9am to 5pm

Location Unit 4A Locksley Business Park, 39 Montgomery Road, Belfast, BT6 9UP

What you need to do now

If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV.

Alternatively, please send your CV to info@whstephens.com

Location: Belfast

Due to continued growth in our asbestos surveying consultancy, WH Stephens are looking to recruit an experienced, committed and flexible Asbestos Surveyor based in Northern Ireland to join the team in our Belfast office, covering a mixed portfolio of contracts.

Consideration will be given to applicants who already hold the relevant Asbestos Proficiency Certificates.

About WH Stephens Ltd

WH Stephens is an established construction consultancy providing professional services across Cost Management, Project Management, Building Surveying and Asbestos Surveying Services. We are a leading independent consultancy working with owners, occupiers, developers and funders across both the private and public sectors, delivering services in line with recognised industry standards and quality procedures.

Key tasks will include:

• Conducting asbestos management, refurbishment and demolition surveys acrossa variety of buildings including commercial, healthcare, ecclesiastical, industrial,maritime and residential sites.
• Carrying out asbestos re-inspection surveys and assisting with updating clientasbestos registers.
• Preparing site sketches and marking up floor plans during surveys to accuratelyrecord the location of asbestos containing materials.
• Collating and producing comprehensive asbestos survey reports using dedicatedasbestos software on site tablets.
• Providing general support with the organisation of survey information andrecords, as required.
• Participating in internal quality control procedures to ensure continuedimprovement and high-quality results for clients.

Qualifications & Experience

• The applicant must have attained the BOHS P402 qualification.
• Must have hands-on experience in asbestos surveying.
• Must have excellent communication skills, both written and verbal.
• Must be proficient in the use of Microsoft Office.
• Must have experience using electronic asbestos data systems (e.g. TEAMS).
• Must have good organisational skills.
• Must be able to build and maintain a good rapport with clients.
• Full UK driving licence.

Requirements / Attributes

Overall, the post holder will be an all-rounder with a professional manner, flexible to the everyday demands of the business environment, with a strong work ethic and able to work independently whilst also delivering work effectively and within agreed timeframes.

The post holder will need to be flexible with regard to travelling to sites throughout Northern Ireland, the Republic of Ireland and occasionally other parts of the UK.

This is a good opportunity to join a successful and expanding company division that can offer the successful candidate a competitive package:

• Competitive salary depending on industry experience, reviewed annually
• Overtime rates including evenings, weekends and travel time
• Maintained company vehicle
• Company pension scheme with 3% employer contribution
• Death in Service Benefit of up to 3x salary
• Paid sick leave, applicable after the initial 12 months with the company
• 33 days annual leave including public holidays
• Social events to facilitate team building
• Opportunities for career development with support from company directors

What you need to do now

If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV.

Alternatively, please send your CV to info@whstephens.com

Location: Belfast

Due to continued growth, WH Stephens require a Senior Quantity Surveyor to join the team in our Belfast office to work on major construction projects across the UK and Ireland. This is an opportunity to build on your experience to date by working on high-profile public sector projects, alongside senior construction professionals with 25 years + experience.

About WH Stephens Ltd

WH Stephens are an established construction consultancy who provide market leading professional services across Cost Management, Project Management & Building Surveying. We are a leading, independent consultancy and work with owners, occupiers, developers, and funders, across both private and public sectors. Due to continuous growth, we now seek a Senior Quantity Surveyor to join the growing team in our Belfast office.

Your new role

Becoming a Senior member of the team, you will oversee & manage costs on large scale projects across the UK and Ireland. We have recently been appointed to several exciting new projects and you will oversee the cost management of each. In addition, you will manage junior members of staff while reporting to the senior management team.

What you’ll need to succeed

To be successful as a Senior Quantity Surveyor you will have a minimum of 8-10 years’ experience in the construction sector, demonstrating appropriate skills within a similar role, ideally within a client side / consultancy environment. You will have a degree in a construction related discipline – ideally Quantity Surveying and also have MRICS Chartered Status. It is essential that you have a proven track record of delivering cost management services on high value construction schemes from pre-construction through to completion, helping to ensure they were completed on time and within budget. Key skills which will support your application include:

• Excellent verbal and written communication skills 
• Established capability in report writing 
• Experience of working in a multi-disciplinary design team in a client facing role 
• Track record of leading on decision making within project delivery 
• Proficient in Microsoft Office and B/Q Software (e.g.) Q-Script (or similar) 
• Competent in contract administration duties (JCT/NEC etc.)

What you need to do now

If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV.

Alternatively, please send your CV to info@whstephens.com

Location: Belfast

Due to continued growth, WH Stephens require a Senior Consultant Project Manager to join the team in our Belfast office to work on major construction projects across the UK and Ireland. This is an opportunity to build on your experience to date by working on high-profile public sector projects, alongside senior construction professionals with 25 years + experience.

About WH Stephens

WH Stephens are an established construction consultancy who provide market leading professional services across Cost Management, Project Management & Building Surveying. We are a leading, independent consultancy and work with owners, occupiers, developers, and funders, across both private and public sectors. Due to continuous growth, we now seek a Senior Project Manager to join the growing team in our Belfast office.

Your new role

Becoming a Senior member of the team you will oversee & manage large scale projects across the UK and Ireland. We have recently been appointed to several exciting new projects and you will oversee the lifecycle of each. In addition, you will manage junior members of staff while reporting to the senior management team.

What you’ll need to succeed

To be successful as a Senior Project Manager you will have a minimum of 8-10 years’ experience in the construction sector, demonstrating appropriate skills within a similar role, ideally within a client side / consultancy environment. You will have a degree in a construction related discipline ideally with Chartered Status. It is essential that you have a proven track record of delivering high value construction schemes from pre-construction through to completion, ensuring they were completed on time and within budget. Key skills which will support your application include:

• Excellent verbal and written communication skills
• Established capability in report writing
• Experience of managing a multi-disciplinary design team in a client facing role
• Track record of leading on decision making within project delivery
• Proficient in MS Project (or similar)
• Competent in contract administration duties (JCT/NEC etc.)

What you need to do now

If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV.

Alternatively, please send your CV to info@whstephens.com